DEVELOPMENT MAP

The website map of the development identifies the streets by name and whether they are public or privately owned (by the Association), shows the location of Association and Township-owned facilities, and depicts the storm water basins and access paths to them. Because the development was constructed by numerous builders, there is no single integrated plot plan showing all lots within the development.

SCHOOLS

Williamsburg lies within the Downingtown Area School District, which has nine elementary schools (K-5), two middle schools (6-8) and has recently expanded its high school program to include 2 four year high schools (East and West Campus). For more information, please visit the Downingtown Area School District website at http://www.dasd-adm.org. There are also numerous day-care facilities within a five mile radius of the development.

PROPERTY MANAGER

The homeowner’s association has retained Mid-Atlantic Management Corporation to serve as the property manager for the development. Their offices are located at 90 South Newtown Street Road Newtown Square, PA 19073, and the phone number is 610-353-4470, fax is 610-353-7341. The role and function of the property manager is to handle all the daily administrative functions of the Association, which include the collection of quarterly assessments, fielding all communications in the nature of complaints and inquiries by residents and others, and working with the Executive Board of the homeowner’s association to respond to and resolve issues that are presented as promptly as possible. The individual at Mid-Atlantic to whom all matters should be directed is MaryBeth Shoemaker, and she may be reached either by phone or through the website e-mail under “Contact the Property Manager”.

EXECUTIVE BOARD OF DIRECTORS

The Williamsburg Homeowner’s Association is a non-profit corporation formed for the purpose of fulfilling the duties and obligations spelled out in the community Declaration, the corporate by-laws and the Uniform Planned Communities Act as adopted by the Pennsylvania legislature. The principal, but not the only function of the homeowner’s association, is to maintain the community common areas and capital improvements, and to implement policies and procedures design to further those ends. The homeowner’s association is also charged with the responsibility of enforcing all the restrictive covenants contained in the Declaration.

Like any other corporation, the homeowner’s association has a board of directors that is charged with the responsibility of making policy and day-to-day decisions on the operation of the homeowner’s association. Designated as the Executive Board under the corporate by-laws, the Executive Board is comprised of five (5) elected members who each serve 3 year terms, and there is no limitation placed upon the number of terms an individual may serve. In order to effectively carry out its duties and responsibilities, the Executive Board employs a full-time property manager to handle the daily administrative tasks, and also retains other consultant services, such as legal, engineering and accounting, on an as-needed basis to address specific situations.

Each Executive Board member also serves as the Chair of a committee, and the co-Chair of another committee. A list of the committees and the Chair/co-Chair is found under “Board and Committee Chairs” on this site.

The Executive Board conducts monthly meetings with the property manager to review ongoing business and vote on matters requiring Executive Board approval. These monthly meetings are working sessions, and as such are not considered public meetings. However, members of the community with specific problems or circumstances may submit a request to the property manager or the Executive Board to attend a monthly meeting in order to discuss the matter with the Executive Board. There is one annual open meeting which takes place at the end of January, at which new Executive Board members are elected, and any member of the community may bring up issues for discussion between the Executive Board and those present.

CLUBHOUSE AND SWIMMING POOL USAGE

The swimming pool and clubhouse are owned and maintained by the homeowner’s association. There is an adult pool and a smaller pool for children five years old and younger, and a clubhouse with restrooms, a kitchen and open area for entertainment. The rules and forms concerning the use and rental of these facilities are found in the “Documents and Forms” section of the website. The homeowner’s association currently employs Fox Pool Management to provide the maintenance and lifeguard services for the swimming pools.

ASSESSMENTS

According to the Declaration, the homeowner’s association is responsible for setting the amount of and collecting the funds necessary to maintain, repair and replace all capital improvements and common areas within the development. This is accomplished by making annual assessments for each class of homeowner (Class A members, whose property is fronted by public roads, and Class B members, whose property is fronted by private non-dedicated roads) and collecting those assessments in quarterly payments. The assessment is apportioned between those funds necessary for maintenance and repairs during the current year, and the accumulation of a capital reserve to defray the costs of replacing common area improvements. The overall amount of the annual assessment for Class B members is greater than for Class A members, as Class B members are responsible for the costs of maintaining, repairing and replacing the private roads throughout the development—these additional funds are collected through a supplemental assessment, and maintained in a separate capital reserve savings account. at responsibility is established in the Declaration. The Executive Board receives recommendations from an engineering firm to determine what amounts are required to be set aside for replacement of capital improvements within the development, and reviews the expenditures from the preceding years to establish the assessments for upcoming years. The amount of the annual assessment for both Class A and Class B homeowners has remain unchanged since the Executive Board was formed.

The Declaration permits the homeowner’s association to assess and collect a late fee and interest on quarterly payment amounts which are not made within thirty (30) days from the date payment is due.

RESALE OF UNIT

Pennsylvania law requires sellers of property in planned residential communities to provide a copy of the Declaration, the homeowner’s association by-laws, the rules and regulations of the homeowner’s association, and a Certificate of Resale to purchasers of any unit. The Certificate of Resale contains certain information about the property and the homeowner’s association, the specifics of which are outlined in section 5407 of the Pennsylvania Planned Communities Act. Anyone selling their property needs to contact the property manager to obtain a copy of these documents, and in turn provide these documents to the purchaser of the unit. The statute allows the homeowner’s association ten (10) days from the date the documents are requested to provide them to the seller, so sellers should contact the property manager as soon as an agreement of sale has been signed by both parties. There is an administrative fee charged by the property manager to cover the copying costs and administrative time necessary to prepare the Certificate of Resale, which is to be paid by the seller before or at settlement. There is also a one time capital improvement fee to be paid by the purchaser at settlement, the specific amount of which is provided by the property manager when the Certificate of Resale is delivered. There is also additional information available under the Forms and Documents section of this site.